Fortnox Invoice – What Is It?
The Fortnox integration makes it possible to manage invoices directly in BookSpot. With it, you get:
The ability to send invoices directly from BookSpot.
Automatic updates of invoice payment status.
The integration costs 199 SEK per month and the fee is automatically added to your BookSpot invoice after activation. You can also use the integration for accounting of bookings, read more here.
How to Send an Invoice via BookSpot
When you have a booking that you would like to send an invoice for, follow these steps:
Create the booking as usual until you reach the payment step.
Select the payment method: Fortnox Invoice.
Enter the invoice recipient details that should appear on the invoice.
Choose how you want to handle the invoice.
Save – The invoice is created in Fortnox.
Save and preview – You can review the invoice before it is sent.
Save and send – The invoice is sent directly to the customer via the specified email address.
What happens in Fortnox depending on your accounting method
Cash basis accounting:
The invoice is sent, but it is not recorded in the accounting records at the time it is sent. It is recorded only when the payment is received.
Accrual basis accounting:
The invoice is automatically recorded in the accounting records at the same time it is sent.
Status and follow‑up
Note: The payment status is updated from Fortnox once per day.
Under Payment within the booking, you can also:
Preview the invoice
Send the invoice
Credit the invoice
FAQs
Can the customer choose invoice as a payment method?
No. Only staff members can send invoices. It is not a payment option available for customers to choose.
Can I send an e‑invoice?
Yes. If you first save the invoice and later send it from the booking, you can choose e‑invoice as the distribution method.
I need to make changes to a booking but it has already been invoiced. What should I do?
If you adjust the booking after the invoice has been sent, this may affect totals or content. In that case, you can credit the sent invoice and create a new invoice that matches the updated booking.
How can I see in Fortnox which booking it relates to?
The field “Your order number” shown on the invoice corresponds to the booking ID in BookSpot.
Can I check that everything looks correct on the invoice before sending it?
Yes. If you choose to only save the invoice when creating the booking in BookSpot, you can then double‑check in Fortnox how the invoice looks and view all details before sending it.