In BookSpot, various amounts are measured, such as sales and revenues. It is important to know the difference between them to find the right figures and understand the reports in the system.
It is very rare that there is an error in the system and how it calculates revenues and sales. The most common reason for discrepancies is either looking at the wrong figure or forgetting to include VAT.
Here we list the different terms and where to find the correct figures:
Sales Reports: These reports show all payments made through the system for the period you selected. It can be bookings that took place during the period, but also bookings that were paid for during the period but have a later start date.
Total Revenues: These figures show the total value of the bookings in the system that took place during the selected period.
Example: Tina books and pays for a dog sledding tour in November 2023 for her mountain vacation in January 2024. This booking will appear in the sales report for November, as that is the time of the transaction. However, it will be counted in total revenues for January, as that is when the booking takes place.
Why the Sales Report does not match the deposits to your account
To get the correct sales report as a basis for your accounting, you need to log into your account with your online payment provider and download the report available there.
The sales report in BookSpot cannot be used as an accounting basis as it lists sales through the system and is not the same as the payments from your online payment providers to your account.
The reason for this is that it does not include the fee that the online payment provider charges per transaction. Therefore, your sales figures and the online payment report in BookSpot will differ slightly.